Minutes – Full Council – 21/01/2026

Apologies were received and accepted from Cllr Darren Mayor.

No declarations of interest were registered.

Matters relating to public engagement and communication, including the operation of the public participation
period, the status and timing of the proposed Town Council newsletter, and questions regarding parking matters
previously discussed by the Public Amenities Committee.
The Clerk confirmed that the communication would be retained on file attached to the minutes and that responses
to the specific questions raised would be provided in writing where appropriate, in line with Council procedures.
Clarification is sought about Powys County Council's involvement in appointing a permanent Town Clerk, requested
clarification on the difference between elected and co-opted Councillors, and called for the council to provide
increased transparency on this.

No additional matters that are not already agenda items

a) Mayors Report
The Mayor reported attendance at the Town Council–funded Pensioners’ Christmas Lunch and advised that the
Carols on the Square event was very well supported, raising over £500 for the Royal British Legion and
Dementia UK. It was confirmed that letters of thanks would be sent to key contributors.
b) County Councillor Report
The County Councillor reported that Powys County Council had finalised a 4.9% increase in Council Tax and
confirmed that over £17million of external funding had been secured for transport investment across Powys.

The importance of the local depot was noted, particularly in relation to winter resilience and access to salt
supplies.
It was further reported that the Christmas tree had been removed and that fencing would need to be relocated
to the container to allow the art installation to be reinstated.
c) Clerks Report
Leases: Allotment and Playground leases have been separated, with an additional clause proposed in the
allotment lease to clarify responsibility for tree management along the school boundary. Will be sent to legal
team for review.
Allotments: Further vandalism has occurred to gate padlocks at the RDC end of the allotments, marking the
third replacement this year.
Noticeboards: Arrangements are in hand to reinstate the existing noticeboard, with further discussions planned
regarding a second electronic noticeboard once Charity Shop works are complete.
Scrapyard: An updated valuation of the scrapyard has been requested from Morris Marshall & Poole, with
confirmation awaited on whether a site visit will be required.
Elections: Powys Electoral Services have advised that the election notice will be issued shortly; if the election is
contested, Council will need to consider whether to issue polling cards at an estimated cost of £1,200.

Members noted correspondence from One Voice Wales regarding nominations to attend a Buckingham Palace
Garden Party and the confidential nature of the process.

Cllr Lewis reported that the bike park was nearing completion, with an opening anticipated in mid-March. The site
will be known as Coed y Cain, following a naming competition at the school. Use of the bike park would be free of
charge outside of school hours, subject to completion of an online membership registration. Cllr Lewis thanked the
Town Clerk and Town Council, on behalf of Llanfyllin Community Initiative, for the administrative support that
assisted in the delivery of the project. Clerk confirmed that the significant VAT reclaim has been submitted.
Cllr Kretchmer reported attendance at an initial One Voice Wales biodiversity training session, with a further session
scheduled for the following week. The training highlighted the Town Council’s statutory reporting duties under
Section 6 of the Environment (Wales) Act 2016 and the need to develop an action plan.
Cllr Williams reported attendance at an NHS community drop-in health session provided by Powys Teaching Health
Board. It was further reported that the January Lunch Club had an attendance of 35, and that two radio interviews,
in Welsh and English, had been undertaken during the recent cold weather period.

There were no planning applications for review

The Clerk addressed a question raised regarding the role of Powys County Council in the appointment of the Town
Clerk and confirmed that responsibility for the recruitment and appointment rests solely with the Town Council.

The Chair outlined the reasons for undertaking a public parking consultation, emphasising the need to gather
evidence-based feedback on parking issues affecting the town. It was noted that the exercise is consultation only
and does not represent any proposals, decisions or financial commitments by the Town Council.
Consultation will commence on 1 February and run for a four-week period, with a summary report to be considered
at the March meeting. The questionnaire will be available online and in paper format to ensure accessibility for all.
The information gathered will be used to inform and support the next Powys County Council Highways Review in
2027.
The Chair undertook to co-ordinate the planning and scheduling of the face-to-face sessions.

Cllr Williams reported a prolonged electricity outage affecting different supply lines into the town, resulting in loss
of heating and cooking facilities for an extended period and highlighting the need for an Emergency Action Plan for
those impacted. It was noted that SP Energy Networks had provided free food provision to other affected locations
but not to Llanfyllin. Cllr Nazar undertook to draft a letter on behalf of the Council to SP Energy Networks to request
an explanation and clarity on future arrangements.

Cllr Griffin reported that several residents had raised concerns regarding speeding and asked the Town Council to
investigate speed enforcement options. It was noted that Community Speedwatch has a role but is not an
enforcement measure, and that enforcement cameras are operated by GoSafe on behalf of Powys County Council.
The use of speed awareness signage was also discussed. The Clerk was asked to follow up with Powys County
Council Highways to establish whether any temporary speed management measures could be deployed to assess
whether further expenditure would be justified.