Minutes – Full Council – 19/03/2025

Cllr Ann Williams

No declarations of interests were made.

Play Park: Discussed the issues with maintenance. Members resolved to complete maintenance promptly and move benches and tables from the Town Square to the play park upon re-opening.

Cllr Lewis reported that he had attended and judged the St David’s Day Art Event at Y-Dolydd.

County Councillor reported on the following:
a) Llwyn Woods: Ash dieback has been cleared, and we have received notification that no planning application is needed for the track. The lease is currently being negotiated.
b) Pavement Clearing: between the Town and Y Dolydd has been completed.
c) Electric Charging Points: Funding has been agreed but Scottish Power have advised there is not sufficient power so a substation will be needed.

a) Cae Bodfach Management Committee: Day 1 grant commitments have been reviewed and need to be costed. Sub-Committee will be Cllr Sophie Nazar, Cllr A Griffin, Cllr S Cowham, Cllr P Lewis and Cllr S Wilkinson. Committee to meet to evaluate and report back at the next full council meeting.
b) Personnel Committee: Previous Town Clerk has returned documents and property following legal intervention. Some cash has been returned; remainder is outstanding.
c) Allotments: Have been unable to resolve the issue of tree management with the school and now too late in the season to address it. Town Clerk to follow up.
d) Friends of St Myllins: Cllr Kretchmer reported they have additional bell-ringing volunteers.

f) Market: no report
g)
h) Y Dolydd: Cllr Wilkinson reported that they have had to extend the mortgage and are planning additional events to increase funds.
i) Public Institute: Cllr Cowham reported that some basic refurbishment had started but was still work in progress.

Mynydd Mawr Wind Farm: Discussed representations made by residents and other interested parties.

No planning items to discuss.

b) Election of 1 Councillor: No nominations were received, so the election did not proceed despite local residents requesting it. Electoral Services advised that the process must be repeated until the vacancy is filled. Co-opting is not possible following an election request. The Town Clerk will determine the associated costs. Funds will need to be reallocated from other budget line items to cover the expenses.

Cllr Cowham reported that Cllr Williams had contacted British Heart Foundation, and they can offer a fully serviced option for £75 per month. Town Clerk reminded Councillors that we had requested the relocation of the current unit in Coed Llan Lane as part of the ambulance station relocation.

Discussed re-introducing the Youth Forum. Cllr Cowham to liaise with the school to re-establish it.

Requested a grant to support their Annual Summer Outing rather than the running costs previously submitted under 137 Grant Application. Councillors present RESOLVED to donate £450 to support the trip.

a) Councillors are to review and complete The Finance & Governance Toolkit distributed with the minutes. This can be done individually or as a team. Completed forms to be returned to the Town Clerk before the April meeting so that an action plan can be created.
b) Councillors are required to use a designated Town Council email address for all council business. This will come into effect from 1st April 2025. From this date council business will not be sent to private email addresses. All Councillors are to contact Cllr Cowham before this date to activate their new email accounts.
c) Training courses offered by OneVoiceWales have been distributed. Each Councillor is requested to provide the Town Clerk with a list of the courses they wish to enroll in, and we will evaluate the training budget accordingly. Town Clerk to verify certificates for previous courses undertaken.

Discussed the various options for VE Day Celebrations in the town.

The next meeting will be held on Wednesday 16th April, 18:45 at The Public Institute, Llanfyllin.
Cllr D Mayor offered apologies in advance.