Minutes – Full Council – 16/07/2025

Cllr Darren Mayor

No public attendance

No declarations were made

Minutes signed by the Chair.

Pavement Licenses: Bistro will be changing the bench for a single sided bench but would like the plinth and light removed. All agreed to reposition the light to a more appropriate place. Public Amenities Committee to engage contractor to quote for street works and then forward to Powys for approval.
Defibrillator – Cllr Cowham confirmed parts are on order, adult pads are on back order – have until the end of the week and then we will look at alternatives.

Successful civic Sunday raised £131 for charities. Letter of thanks to be sent to Welshpool Air Cadet Squadron for their support. Attended Senior Citizen lunch on 20th June.
Hosted the One Voice Wales North Montgomery Area Meeting in Cain Valley Hotel on Monday 7th July. Well attended and was a good opportunity to build relationships with other local councils.
Town maintenance activities this month involved more repairs to toilets. Met with Dan Turner to discuss work required on Bodfach as part of grant conditions.

Repair to the wall at the Ford, will be done next week. Hedge has been cut down at Ffordd Y Cain. Bike track on Llwyn Woods starts on 21st July. Cllr P Lewis reported he has been appointed Chair of Wales Pensions.

a) Annual Return has been submitted to External Auditor (Audit Wales) – no update expected until September.
b) Audit Wales – total cost for previous years audits has been finalized at £2,183.
c) Schedule of Payments: reconciled against invoices and signed by Cllr P Lewis and Cllr L Kretchmer.
d) All outstanding cash held by previous Clerk has been repaid so the police consider that case is now closed.

a) Q1 Accounts have been reviewed and reconciled with the bank. Budget has been reviewed, and some re-allocation has been completed to ensure we have sufficient funds reserved for committed projects.
b) VAT Claim completed for Q1, submitted and received within a week - £4,727.02

a) First meeting is scheduled for 6th August. One issue that has been highlighted by trader complaints is that we do not have a Market Policy – this needs to be addressed as a matter of urgency. Market & Events Committee to draft for Full Council review.
b) VJ Day arrangement. Cllr A Williams confirmed that Gurkhas cannot attend but they are going to send a box.

a) Llanfyllin Junior Sponsorship: Town Council have been asked to sponsor the team strip for the new season.
Total of £500. Proposed by Cllr A Williams and seconded by Cllr L Kretchmer, all councillors present agreed to fund this.
b) BRACE: Meeting has been scheduled with the Chairman of Brace to build a new relationship ahead of the public meeting.
c) TESCO: Cllr S Cowham reported that Tesco Community Delivery Lead had been in contact and was interested in the proposal to bring a community van weekly providing fresh fruit, vegetables, bread etc. They are willing to meet with us to look at creating a case study.

a) Application 25/0957/FUL – no objections raised.

All councillors present confirmed that email is set up and working correctly.

Cllr S Cowham shared the new web site https://visit-llanfyllin.cymru which will be used as the landing page for the new Town wifi. There are 4 access points, two are not currently active but working with providers to resolve issues.

The date of the next Full Council meeting will be Wednesday 17th September 2025 commencing 18:45 at The Public Institute.